Mario Pfeiffer, Founding Board Member, Treasurer
Job Description:
Position: Treasurer
Reporting to: The Board
Overview: The Treasurer of a charitable donation association is responsible for managing the financial affairs of the association. This position requires an accurate and reliable individual capable of managing the association’s finances transparently and responsibly, ensuring that all financial activities comply with legal and internal guidelines.
Main Tasks and Responsibilities:
Financial Management:
- Manage the association’s accounts and ensure proper bookkeeping.
- Record and monitor all income and expenses of the association.
- Conduct regular bank reconciliations and monitor cash balances.
Budgeting and Financial Planning:
- Prepare and monitor the annual budget in collaboration with the board.
- Assist the board in long-term financial planning.
- Monitor budget adherence and report any discrepancies.
Financial Reporting and Documentation:
- Prepare regular financial reports for the board and the general assembly.
- Prepare the annual financial statement and other relevant financial documents.
- Ensure proper storage of all financial records.
Accounting and Bookkeeping:
- Conduct ongoing bookkeeping and record all financial transactions.
- Manage donations, including issuing donation receipts.
- Ensure compliance with accounting standards and legal requirements.
Fundraising and Grants:
- Assist in planning and executing fundraising activities.
- Manage and monitor the use of grants and subsidies.
- Prepare financial reports for donors and grant providers.
Tax Matters:
- Ensure timely preparation and submission of tax returns.
- Collaborate with tax advisors and auditors as needed.
- Monitor compliance with tax regulations for non-profit organizations.
Advisory and Support:
- Advise the board on financial matters.
- Assist in the development and implementation of financial policies and procedures.
- Train and support volunteers on financial matters.
Qualifications and Skills:
Experience and Knowledge:
- Experience in accounting and financial management, ideally in a non-profit organization.
- Knowledge of preparing financial reports and budget plans.
- Familiarity with accounting software and tools.
Personal Skills:
- High accuracy and reliability.
- Strong analytical and organizational skills.
- Ability to present complex financial information clearly.
- Integrity and responsibility in handling financial resources.
Education:
- Completed commercial training or equivalent qualification in accounting/finance.
- Further training in non-profit management or financial management is an advantage.
Scope of Work: The position requires a regular time commitment, including participation in monthly board meetings, annual strategy and financial planning meetings, and preparation of financial reports. Flexibility and willingness to occasionally undertake additional tasks are required.
Compensation: The role of Treasurer is typically voluntary. Any travel expenses and disbursements may be reimbursed upon agreement.
